Privacy Policy
Effective Date: May 12, 2025
1. Introduction
At The Nexus Tattoo Studio, we prioritize the privacy and security of our clients’ personal information. This Privacy Policy outlines how we collect, use, and protect your data in compliance with Washington State laws, including the My Health My Data Act (MHMDA) and Department of Licensing regulations.
2. Information We Collect
In accordance with Washington State Department of Licensing requirements, we collect and maintain the following personal information:
• Full Name
• Age
• Mailing Address
• Phone Number
• Email Address
• Government-Issued Identification (e.g., driver’s license or passport)
• Date of Procedure
• Tattoo Artist’s Name
• Location and Type of Procedure
• Client Signature
This information is collected during appointment scheduling, in-studio consultations, or when required for legal documentation.
3. Purpose of Data Collection
We collect your personal information solely for the following purposes:
• Appointment Management: To schedule, confirm, or modify appointments.
• Identity Verification: To confirm your identity for security and legal compliance.
• Liability and Consent: To fulfill legal requirements, including consent forms and liability waivers.
• Communication: To send appointment reminders, updates, or important notices.
We do not use your information for marketing purposes unless you have explicitly opted in.
4. Data Sharing and Disclosure
We do not sell, rent, or share your personal information with third parties for marketing or commercial purposes. Your data may be disclosed only under the following circumstances:
• Legal Obligations: To comply with applicable laws, regulations, or legal processes.
• Service Providers: To trusted third-party service providers who assist in operating our business, provided they agree to keep your information confidential.
• Protection of Rights: To protect the rights, property, or safety of The Nexus Tattoo Studio, our clients, or others.
5. Data Retention
Client records are retained for a minimum of two (2) years as mandated by the Washington State Department of Licensing. After this period, records are securely destroyed in compliance with RCW 19.215, which requires businesses to take all reasonable steps to destroy personal financial and health information and personal identification numbers issued by government entities.
6. Data Security
We implement appropriate technical and organizational measures to protect your personal information, including:
• Secure Storage: Physical and digital records are stored securely with restricted access.
• Encryption: Sensitive data is encrypted during transmission and storage.
• Access Controls: Only authorized personnel have access to personal information.
• Regular Audits: We conduct regular audits to ensure data security compliance.
7. Your Rights Under Washington Law
As a Washington resident, you have the following rights regarding your personal information:
• Access: Request access to the personal information we hold about you.
• Correction: Request correction of inaccurate or incomplete information.
• Deletion: Request deletion of your personal information, subject to legal obligations.
• Withdrawal of Consent: Withdraw consent for the processing of your personal information.
• Data Portability: Request a copy of your personal information in a machine-readable format.
To exercise these rights, please contact us using the information provided below.
8. Data Breach Notification
In the event of a data breach involving your personal information, we will notify you in accordance with Washington State law (RCW 19.255). Notification will be made in the most expedient time possible and no later than 30 days after the breach is discovered, unless a delay is necessary due to law enforcement investigation or measures to determine the scope of the breach and restore the integrity of our data systems.
9. Children’s Privacy
Our services are intended for individuals aged 18 and over. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently received personal information from a minor, we will delete such information from our records.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your information.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us!
This Privacy Policy ensures compliance with Washington State laws, including the My Health My Data Act (MHMDA), data breach notification requirements, and Department of Licensing regulations.